Compliance Toolkit

Overview
The Compliance Toolkit provides links to important documents and resources to help you comply with all laws and regulations that may affect your insurance plans.
These documents are for plan administrators (employers), plan participants (employees) policyholders and producers of the following companies:
  • Sun Life and Health Insurance Company (U.S.) (SLHIC(U.S.)), Formerly known as Genworth Life and Health Insurance Company (GLHIC) - Group Insurance Plans
  • Professional Insurance Company (PIC) - Individual voluntary/worksite products
  • PIC Life Insurance Company - Individual voluntary/worksite products (California only)
  • California Benefits Dental Plan (CalBen) - Group and individual Dental HMO coverage (California only)

Privacy


Protecting your privacy is important to us. Here are the current Privacy Policies and cover letters for employers and employees/individuals for these companies:

GLHIC
Policy Employer Letter Employee Letter

PIC
Policy Letter

CalBen
Policy Letter HIPAA Reminder Notice

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HIPAA Privacy

HIPAA, the Health Insurance Portability and Accountability Act of 1996, through its Administrative Simplification provisions, requires health plans, health care clearinghouses, and health care providers to protect the privacy and security of the health information they have. Genworth Financial Employee Benefits Group complies with these provisions for the in scope HIPAA coverages it provides (generally, medical, prescription drug and dental plans).
Here you will find our HIPAA materials for individuals. In the Plan Administrator section of our toolkit, you will find additional HIPAA materials that will be helpful to plan administrators.

Health Information Privacy Notices:

GLHIC

HIPAA Privacy Notice.pdf

PIC

PIC HIPAA Master policyholder letter and notice final

CalBen

English Spanish

HIPAA Authorization Forms:

GLHIC

GLHIC HIPAA Authorization Form GLHIC HIPAA Authorization Form 'Spanish'

PIC

PIC HIPAA Authorization Form

CalBen

CalBen HIPAA Authorization Form 'English' CalBen HIPAA Authorization Form 'Spanish'

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Sun Life and Health Insurance Company (U.S) Name Change - December 1, 2007

Introductory Letter Notice of Change of Name - Texas Notice of Change of Name - New York Notice of Change of Name - All Other States

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Genworth Name Change (November 2006)

Group Life and Disability Customers
Introductory Letter Notice of Change of Name Notice of Change of Name - Texas Only
Click on the documents below to see our communication to our dental and medical customers.
Admin Letter with HIPAA Reminder HIPAA Reminder Letter Notice of Change of Name Notice of Change of Name - Texas Only

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Plan Administrator Toolkit

There are a number of federal laws/regulations that may affect your employee benefit plan. These laws/regulations are under the jurisdiction of and enforced by agencies such as the Internal Revenue Service (IRS), the Department of Health and Human Services (HHS) and the Department of Labor (DOL). Here you will find some tools designed to help you administer your employee benefits plans and comply with some of these federal laws and regulations. For more information about federal laws and regulations that affect you, visit http://www.dol.gov.

The information and documents provided below are provided for your information only and do not constitute legal advice. If you have any questions about your compliance responsibilities under these federal laws and regulations, we recommend you consult with your legal counsel.

Employee Retirement Income Security Act (ERISA) Overview
ERISA Reporting and Disclosure Requirements
Age Discrimination in Employment Act (ADEA)
Pregnancy Discrimination Act of 1978
COBRA
Family and Medical Leave Act (FMLA)
Internal Revenue Code Section 79
Health Insurance Portability and Accountability Act (HIPAA)
Medicare Secondary Payer
Medicare Part D
Women’s Health and Cancer Rights Act (WHCRA)
Newborns' and Mothers’ Health Protection Act
Uniformed Services Employment and Reemployment Rights Act (USERRA)

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